Club Constitution

CONSTITUTION OF REFLEX PHOTOGRAPHIC CLUB

1 The club is to be known as: Reflex PhotographicClub.

2  The object of the club shall be to encourage the study and the practice of photography by means of meetings, lectures, competitions, and any other means that the Committee may deem desirable.

3 The club is to be managed by a committee consisting of: Chair, Honorary Treasurer, Honorary Secretary and Co-ordinator as the Executive, and up to 5 other members. A committee meeting quorum will comprise of 4 committee members of which one must be an Executive member. Any sub committees must include one full committee member.

4 The committee members will retire annually, but shall be eligible for re-election, at the Annual General Meeting. The Executive will serve on the committee for 4 years, but one will be retired each year and be eligible for re-election at the AGM in rotation. The order of rotation is Chair, Hon Treasurer, Co-ordinator, and Hon. Secretary.

5 Should an officer or member resign before their appointment expires, the committee shall have the power to co-opt a member to fill the vacancy until the nextAGM.

6 The accounts of the Club are to be audited by the examiner at least once a year by a member of the Club who is not on the committee.

7 Annual General Meeting (AGM)

  1. 7.1  The AGM will be the last meeting before the summerrecess.
  2. 7.2  The quorum for the AGM will be 20% of the membership. Voting will be by a simple majority. In the event of a tie, the Chair will have the casting vote. He has no other Vote.

7.3 Motions for consideration at the AGM shall be displayed on the club notice board for at least 2 meetings prior to the AGM. Agenda items must be proposed and seconded and then handed to the Secretary in writing prior to the aforementionedmeetings.

  1. 7.4  The agenda for the AGM will include:-
    i The reports of the officers of the clubii The election of officers and committee
    iii The election of the examiner for the following year
    iv The setting of the annual subscription for the followingyear
    v Discussion and voting on motions displayed in accordance with para 7.3 above vi Any other business not requiring a vote
  2. 7.5  Nominations for the committee and retiring executive must be handed to the Committee one month before the AGM.